Menu
  • Helpguide
  • Release notes
  • FAQ’s
  • Helpguide
  • Release notes
  • FAQ’s

Accounts and Fees

home/Knowledge Base /Accounts and Fees
Popular Search:Submit RS7 Return, Adding a child record

Automatic Reconciliation of Payments and Credit notes

115 views April 9, 2021 April 11, 2022 Juniorlogs Team 1

Automatic Reconciliation of Payments

  • When ON, the newly received payments will be automatically applied to the pending/outstanding invoices – starting with the oldest invoice first.

How do you set this up?

  • Settings > Edit Centre
  • Select the Invoice Settings tab
  • Automatically Reconcile Payment option
  • Save this option as Payment or Both (Saving this option as both will automatically reconcile the credit notes too)

invoice settings - automatically reconcile

 

When this option is turned ON

  • Go to the Payments tab and add a new payment for this child as below:

receive payment

  • Once the payment is saved, the system automatically applies this payment to the finalised (awaiting payment) invoices, starting from the oldest invoice first.
  • Similarly, once the credit note is added, the system automatically applies this payment to finalised invoices, starting from the oldest invoice as below.

receive payments automatically

And the same is reflected in the invoices.

invoices page

 

Please note – automatic reconciliation will work for finalised invoices only.

If the payment has been received BEFORE finalising the invoices, then the system will not reconcile those payments automatically.

 

Automatic Reconciliation of Both Payment & Credit Notes

  • Select the value as ‘Both’ for the ‘Automatically Reconcile Payment’ and save the setting.
  • Goto Finance & Accounts à Invoices
  • Select a child having finalized invoices
  • Receive Payments and add credit notes
  • The system will apply both credit notes & payments to invoices, in the order of which is one is received first in the system; credit note or payment

 

Automatic Reconciliation – No

  • Select the value as ‘No for the ‘Automatically Reconcile Payment’ and save the setting.
  • Goto Finance & Accounts à Invoices
  • Select a child having finalized invoices
  • Receive Payments or add credit notes
  • The system will not automatically reconcile the payments, and this will be treated as an overpayment

 

Was this helpful?

1 Yes No
Related Articles
  • How to process refund payments
  • How to setup multiple Payees – separated families
  • Age Debtors
  • How to setup a global absence discount
  • How to update existing invoices if WINZ details change
  • Working with multiple WINZ payments for an account
Leave A Comment Cancel reply
*
*


Accounts and Fees
  • How to process refund payments
  • How to setup multiple Payees – separated families
  • Age Debtors
  • How to setup a global absence discount
  • Automatic Reconciliation of Payments and Credit notes
View All 12
Popular Articles
  • Xero Integration
  • Adding Health and Immunisation details
  • How to add contacts to a child (Parent/Caregivers/Guardians, Emergency contacts, Additional contacts)
  • Kiosk Reports
  • Kiosk Notes Report
KB Categories
  • Accounts and Fees
  • Attendance
  • Booking
  • Children
  • Dashboard Widgets
  • Fees and WINZ
  • Form Builder
  • Funding
  • Getting Started with Juniorlogs
    • Attendance Marking
    • Children
    • Enquiry Management
    • Fee Setup & Invoicing
    • Getting Started
    • Roster & Contact Hours
  • Home based
  • Invoices and Payments
  • Kiosk Mobile Application
  • Message Centre
  • MOE
    • ECE Returns