What does it do?

The Educator Pay Report helps services calculate educator payments by automatically applying pay rates to children’s booked or attended hours. Pay rates for both ECE hours and 20 Hours ECE are set directly within each educator’s record or on the Hourly fees schedule for services who invoice through Juniorlogs.

For Services who DON’T invoice through Juniorlogs:

Simply set up your Hourly educator pay rates within each Educator’s record. Access their details on the Staff/Educators page under Staff Records and enter the pay rates under the Employment tab.

For Services who invoice through Juniorlogs:

Access the Hourly Fees schedule on the Settings module on your left. Within each fees, set up the hourly educator pay rates for both ECE hours and 20hours ECE.

Once set up, it is required for the invoicing for that week to be already generated, for the Educator Payroll code to work.

For both setup, they will be reflected on the Educator Pay Report on the Reports page.

The report calculates:

Paid hours for both ECE Subsidy and 20 Hours ECE categories
Total pay due to each educator
Parent charges and company contribution, making it easier to track overall income and expenses

This allows you to align educator pay with attendance records and funding streams, ensuring accuracy and transparency in payroll and financial reporting.

How to access this report:
Left menu > Reports > Under Finance section > Educator Pay Report

Once generated, the report displays each educator’s pay calculation. It shows:

The breakdown of hours worked under ECE Subsidy and 20 Hours ECE categories
The total amounts due for each category
Any optional fees and adjustments linked to the educator’s sessions
Parent charge amounts billed to families
The educator’s total pay amount (calculated as Total Educator Income from Funding pay rates + Total Parent Invoice)

You need to finalise the weeks accordingly, then you can export/email/download the Educator Pay report.

1. Select the week and click Preview to access. Once on it, you can review the data and add adjustments accordingly.

2. To add adjustments on this page, you can simply click +Add button per staff or click Bulk Adjustments button to add them to multiple educators.

3. Once all added and reviewed, click the Finalise Week button to finalise data.

4. You can now click Email to email the report to the educators. Also, you may save the report as PDF in bulk by clicking Print, or Excel to download it as an excel file (CSV).

5. As needed, you can also make changes and re-finalise the data. Click the Current data toggle as preferred then click the Re-Finalise button.

In this report, you will also have access to the Year-to-Date view based on the report and the Adjustments view to add/edit bulk adjustments and access all permanent and one-off adjustments across pay runs.