Funding for an enrolled child begins on the planned start date of their enrolment agreement.
When a child does not attend on their planned start-date, one week of absences will be funded if:
- The absence is due to illness or other reasons beyond the parent/guardian’s control
- If there is an enrolment agreement for the child, stating the planned start date for the child, that was signed and dated by their parent/guardian prior to the child’s absence
- The reason for the absence has been documented with a medical certificate or letter from the child’s parent/guardian explaining the absence.
The Ministry will recover funding claimed for absences where there is no signed enrolment agreement for the child (see Section 6-1 for further details on enrolment records).
In their September 2023 webinar, “Preparing for an MOE Funding Audit,” ECC shared some Q&A notes. Here’s a copy –
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When claiming that first week of absence when starting, is just written advice from the parent acceptable or does this need to be something official from a doctor etc? |
The Funding handbook 3-A-2 states that the reason for the absence needs to be documented with a medical certificate or letter from the child’s parent/guardian explaining the absence. |
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Are there any other reasons (besides illness) that you could claim funding for the first week of enrolment? What are some examples of this? |
The funding handbook 3-A-2 defines this as other reasons beyond the parents’ control. Recent examples we have seen have included extreme weather events and family bereavement. |
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What sort of documentation do you require for that first week of absence from enrolment? |
A medical certificate or letter from the child’s parent/guardian explaining the absence. |